Navigating AI and LLM Adoption in Customer Experience

Navigating AI and LLM Adoption in Customer Experience

Session Overview

Verint Engage 2025 brought together a panel of experts to explore the role of generative and agentic AI in reshaping customer experience (CX). The discussion highlighted the evolution from rigid, script-driven bots to dynamic, contextual AI agents capable of managing multi-step processes and non-linear customer journeys.

Key themes included practical starting points such as intelligent triage and “Where Is My Order?” tracking, the balance between pragmatist and “true believer” adoption strategies, and the importance of governance and observability in scaling AI responsibly. Panelists emphasized that a hybrid future is inevitable where generative AI will coexist with legacy systems in the near term, gradually advancing from automation to true autonomy.

Industry Perspective

This session points to a pivotal moment in the CX market where organizations are shifting from experimentation and moving into enterprise-scale adoption. Conversational AI has promised value but has struggled with customer frustration and limited functionality. Generative AI changes the equation by offering contextual reasoning and the ability to pivot across customer journeys. For example, turning a simple phone call about a transaction request into fraud detection and escalation when a suspicious charge is identified through the conversation.

Agentic AI extends this further by orchestrating multiple processes across the enterprise. A refund request that also involves a change of address, for instance, requires the AI to coordinate tasks across billing, logistics, and customer service systems; a big leap from task automation and into cross-functional orchestration.

theCUBE Research data shows that 62% of enterprises now prioritize AI initiatives for CX transformation, but complexity and governance remain top obstacles. This session reinforced that point by highlighting how capabilities are advancing rapidly but adoption barriers include cultural resistance (the “fear of losing power” over predictable systems), regulatory restrictions, and the difficulty of scaling prototypes into production.

The “pragmatist vs. true believer” framing is particularly relevant for CX leaders. Pragmatists enhance legacy systems with new AI capabilities, ensuring compliance and continuity in industries like healthcare and financial services. True believers adopt an “AI-first” mindset, prioritizing agility and rapid deployment. Both paths have merit, but most enterprises will converge on a hybrid model that layers AI functionality onto existing infrastructure.

Notably, panelists challenged the oft-cited statistic that 95% of AI projects fail. They argued this figure is inflated by experimental pilots and science projects. While a fair assessment, if we only look at mature organizations implementing AI in the most practical ways, the number would be inflated just the same. 

Moving Forward

For organizations preparing to embrace AI and LLMs in CX, several imperatives emerged from this session:

  • Anchor AI to Use Cases: Start small with tangible, high-impact applications like intelligent triage or order tracking. Use the “jobs to be done” framework to ensure alignment with customer outcomes rather than chasing technology hype.
  • Plan for Hybrid Futures: Expect to manage a “hybrid state” where curated NLU bots, legacy IVRs, and generative AI coexist. Design governance and integration strategies that allow these systems to complement one another.
  • Implement Guardrails and Observability: Security, privacy, and compliance must be embedded into AI deployments. Platforms should provide auditability, metacognition (AI monitoring AI), and scrutability with the ability to explain both what AI did and what it was prevented from doing.
  • Balance Culture and Regulation: Address the “fear of losing power” by involving stakeholders early, while navigating regulatory restrictions with secure, compliant deployments.
  • Build for Scale, Not Just Prototypes: Avoid the trap of flashy demos that fail in production. Enterprises should establish frameworks for scaling AI from pilot to enterprise deployment, including KPIs, success metrics, and operational ownership.

Looking ahead, the industry will remain in a hybrid state for at least the next 18–24 months. But the trajectory shows automation will evolve toward autonomy, with agentic AI enabling cross-enterprise workflows and delivering on the long-standing vision of a conversational economy. CX leaders who ground their AI strategies in clear use cases, strong governance, and scalable platforms will be best positioned to close the engagement capacity gap and unlock sustainable competitive advantage.

Authors

  • With over 15 years of hands-on experience in operations roles across legal, financial, and technology sectors, Sam Weston brings deep expertise in the systems that power modern enterprises such as ERP, CRM, HCM, CX, and beyond. Her career has spanned the full spectrum of enterprise applications, from optimizing business processes and managing platforms to leading digital transformation initiatives.

    Sam has transitioned her expertise into the analyst arena, focusing on enterprise applications and the evolving role they play in business productivity and transformation. She provides independent insights that bridge technology capabilities with business outcomes, helping organizations and vendors alike navigate a changing enterprise software landscape.

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  • Paul Nashawaty

    Paul Nashawaty, Practice Leader and Lead Principal Analyst, specializes in application modernization across build, release and operations. With a wealth of expertise in digital transformation initiatives spanning front-end and back-end systems, he also possesses comprehensive knowledge of the underlying infrastructure ecosystem crucial for supporting modernization endeavors. With over 25 years of experience, Paul has a proven track record in implementing effective go-to-market strategies, including the identification of new market channels, the growth and cultivation of partner ecosystems, and the successful execution of strategic plans resulting in positive business outcomes for his clients.

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